Operation and Maintenance Manual

Clean Water Fund Program

If a municipality is receiving a loan from the Clean Water Fund Program (CWFP), it must submit for review an Operation and Maintenance (O&M) Manual for its wastewater treatment facility and/or collection system. If the municipality already has an approved O&M Manual, it can meet this requirement by submitting to DNR an addendum to the original Manual.

The following topics must be addressed in the O&M Manual:

• general information;
• staffing;
• records and recordkeeping;
• laboratory;
• safety;
• utility systems;
• a description of the process, operations, and controls;
• maintenance;
• sludge management; and
• manufacturer’s information.

Send a copy of the municipality’s O&M Manual or addendum to the municipality's local DNR Basin Engineer. Submit a Wastewater Treatment Facility Operation and Maintenance Manual Certification Checklist (Form 8700-311) (PDF, 311KB) and/or a Wastewater Collection System Operation and Maintenance Manual Certification Checklist (Form 8700-310) (PDF, 345KB) to the CWFP project manager. The consulting engineer should complete the checklist; both the engineer and the municipality’s authorized representative shall certify by signature that the O&M Manual meets or exceeds the requirements of the department. The CWFP project manager will review the O&M Manual Certification Checklist for completeness. An acceptance letter will not be returned to the community or engineer.

A copy of these forms can be found on the Forms and Publications page or contact Deb Olson.

For more information on the O&M Manual, contact a Construction Management Engineer (CME).